If you are doing construction work on your property, it is important that you make sure that Council assets are not damaged. Our assets include:
- roads and footpaths
- kerbs and nature strips
- Trees and vegetation
If any of our assets are damaged during your construction, you will responsible for the costs of replacement and repair. You will be responsible even if the damage is caused by your builder, contractor or sub-contractor.
You will be required to obtain an Asset Protection Permit:
(a) When building works are valued at more than $5,000.00. Seperate permits are also required for demolition, underpinning, re-blocking and removal of buildings and structures (regardless of value).
Asset Protection permits are valid for 1 year and can be renewed annually as required. Please call 03 9240 111 for renewals.
For 2023–24, the fees for a asset protection permits are:
Code 1: Reblocking or underpinning: permit fee $191.00
Code 2: Building works valued between $5000 and $20,000: permit fee $191.00
Code 3: Demolition (does not include any building works): permit fee $191.00
Code 4: Building works over $20,000 other than those types listed below: permit fee $382.00
Code 5: Single dwelling construction: permit fee $382.00 (does not include any demolition works)
Code 6: Unit development up to 4 units: permit fee $955.00 (does not include any demolition works)
Code 7: Unit development more than 4 units and up to 8 units: permit fee $1,145.00 (does not include any demolition works)
Code 8: Unit development more than 8 units: permit fee $2,535.00 (does not include any demolition works)
Code 9: Multi-storey development more than 2 storeys and up to 5 storeys: permit fee $2,540.00 (does not include any demolition works)
Code 10: Multi-storey development more than 5 storeys: permit fee $3820.00 (does not include any demolition works)
Please note: Separate asset protection permits are needed for both demolition and construction works. You cannot use the same permit for more than one of the items on the table above.
Extra fees include
- Additional Asset Protection Site Inspection Fee $123.00
- Vehicle Crossing Permit $357.00
Throughout your construction work, we may come and inspect the site to make sure our assets are undamaged. You should contact us when you are finished your project so that we can come for a final inspection.
If we find that our assets have been damaged, we will advise you of the next steps in writing.
If a dilapidation report or photos of the condition of the existing assets have not been given to us before construction, we will assume that all assets were in good condition and any damage is due to construction.
If you do not organise an asset protection permit, this is a breach of Merri-bek City Council General Local Law 2018 (DOC 622Kb). Further, if you do not get a permit and are issued with a fine, we will assume all of our assets were in good condition before construction.
If you do get an asset protection fine, you may pay the asset protection fine online.
Pay an asset protection and engineering transport fine
Asset protection and engineering fines are issued:
- for a breach of an asset protection permit requirement
- where an asset protection permit was required but not obtained
- excavating outside a property boundary without Council approval
failing to notify Council that permitted works have been completed
- Pay an asset protection or engineering transport fine online by Visa or MasterCard.
- You need the 'infringement number' located on your notice.
You can register as a user and sign in to Council Online Services to access My Accounts. As a registered user, you can keep track of requests and applications on any device and don't need to re-enter your personal information.
Pay an asset protection or engineering transport fine with a Visa or MasterCard over the phone 24 hours using Council's secure automated system.
- Phone 9240 1111 and press 1 to make a payment. Then press 1 to pay 'fines and infringements' and follow the voice prompts.
- You will need to provide the 'infringement number' located on your notice and your Visa or MasterCard number details.
- Separate the payment slip at the bottom of the notice and mail it with your cheque or money order to Merri-bek City Council, Locked Bag 10, Coburg 3058, before the due date.
- Make the cheque or money order payable to ‘Merri-bek City Council’ and cross it 'Not negotiable'. Do not include cash in the mail.
Council does not provide a receipt for payments received by mail. Keep the top section of the notice for your records.
- Bring your notice to a Council Customer Service Centre before the due date.
- You can pay by Visa or MasterCard, EFTPOS, cheque, money order and cash. The minimum payment for all card transactions is $10 and there is no cash out facility.
Request a review of an asset protection or engineering transport fine
The Infringements Act 2006 allows one application for internal review.
To assist you in requesting a review of your asset protection or engineering transport fine, it is important to read the following information and to make sure you lodge the review within 28 days of receiving the fine.
In line with the Infringements Act 2006, one review of an infringement notice may be requested if you believe that:
- The infringement notice was issued contrary to law (you believe you did not commit an offence).
- Exceptional circumstances (verifiable and unforeseen circumstances outside of your control) could excuse the conduct for which the infringement notice was issued. Verifiable independent documentation is required for Council to consider the withdrawal of an infringement notice on the grounds of exceptional circumstances.
- The infringement notice was issued to the incorrect person or vehicle. For example, you were not in the location; or you were not the driver of the vehicle at the time the infringement was issued; or you were not in the location at the time the infringement was issued.
- You have special circumstances. In relation to infringements, special circumstances are considered to be circumstances which result in a person being unable to either understand or control the conduct that led to the offence:
- a mental or intellectual disability, disorder, disease or illness
- a serious addiction to drugs, or alcohol or a volatile substance, or
More information about special and exceptional circumstances is available on the Victorian Government Fines Victoria website.
When undertaking a review Council takes into account all of the available information, including:
- information collected by the issuing officer
- circumstances outlined in your request for internal review
- supporting documentation provided with your request, and
requirements under the relevant legislation.
In accordance with the Infringements Act 2006, Council has up to 90 days to respond to an appeal.
When the appeal is received, the infringement is placed on hold. You are not required to do anything during the review period.
Council will advise you of the outcome of your request.
Should the infringement be upheld, you will be advised of a new payment date.
If you do not pay an infringement notice or take any other action (for example, request a payment extension or elect to go to court) by the new due date, the infringement continues through the infringement process and you incur additional costs.
You may elect to have the matter dealt with in the Magistrates Court. You need to notify Council in writing Merri-bek City Council, Locked Bag 10 Coburg 3058
Request a review of an asset protection or engineering transport fine. Supporting documentation may be attached.
In person or mail
You can request a review of your infringement notice by completing the Application for Internal Review form (DOC 64Kb).
You MUST include the following information:
- your name and postal address
- the infringement notice number
- an explanation of why you believe the infringement notice should be reviewed, and
- any supporting documentation.
Send your request by post to Merri-bek City Council, Locked Bag 10, Coburg 3058, or deliver in person to a Customer Service Centre.
The Mayor and Councillors are unable to have any involvement in Council's administrative functions and are therefore unable to influence or respond to infringement notices or appeals.
Construction Management Plan (CMP)
A Construction Management Plan (CMP) is required for large building developments. As a builder or developer, you must carefully manage works you plan in Merri-bek. This includes excavation, demolition, and construction.
Why do I need a Construction Management Plan?
Large construction sites can impact nearby residents or local businesses.
A CMP helps address how construction works will take place and look to reduce any impacts. The CMP is prepared prior to the commencement of any works.
Who is required to submit a Construction Management Plan?
You as either the builder, principal contractor or works manager who will be leading all project activity will be required to submit a CMP.
You should submit a CMP:
- Under our General Local Law, Council will requires a CMP for any development with an estimated cost of more than $10million
- In some cases your planning permit may also require a CMP, however even if your planning permit does not reference a CMP, one will still be required for a development with an estimated cost of more than $10million
What happens once I submit a CMP?
- Once received, a CMP is assessed under Council’s General Local Law 2018 Section 10.2.
- You will be advised when the review is complete and if any further amendments are required before it’s approved.
- Once your CMP is approved, the plan can’t be changed or modified without consent from Council.
- A person involved in the carrying out of building works must comply with a Construction Management Plan approved under clause 10.2 or modified under clause 10.3.
Prepare your plan
We have developed a template to assist in developing a Construction Management Plan to set expectations for the conduct of the works and align with our existing permit systems.
Any Construction Management Plan that is lodged for assessment needs to be accompanied by one of the following:
- An extract of the executed building contract in relation to the construction of the proposed building, or
- A statutory declaration from the owner of the land stating that a building contract has been executed in relation to the construction of the proposed building. The statutory declaration must nominate the name of the builder.
How do I submit a Construction Management Plan?
Please submit your completed Construction Management Plan to email@example.com
A vehicle crossing is a driveway or accessway that goes from your property to the road. If you are building, removing, repairing or changing a vehicle crossing, you will need a permit.
You are responsible for the vehicle crossing that leads to your property, but because the footpath and road is Council property, we need to make sure your vehicle crossing is built in the correct way. One reason for this is to protect Council’s assets and the assets of service authorities that may lie under, near or within the crossing.
For 2023–24, the fees for a Vehicle Crossing permit are:
- $123.00 Preliminary Consultation fee. Fee for initial preliminary on-site consultation.
- $234.00 Permit fee. Permit fee includes: 1 pre-pour inspection and a final inspection. Fee is invoiced once crossing is approved and needs to be paid before a pre pour inspection can be booked.
Extra fees include:
$123.00 additional inspection fee. If an additional inspection is required.
$431.00 Weekend inspection fee. Inspections conducted Sat and Sun, where approved.
Vehicle Crossing applications have now moved online
You will now need to be a registered user to apply for a Vehicle Crossing preliminary consultation and permit. It can take up to 2 business days for your account to become active. If you are not regsitered your application will not be accepted.
Please use the following link to register now
To apply for a Vehicle Crossing permit:
- Submit your Vehicle Crossing application online and request a preliminary consultation by selecting date, please note that we require two business days notice for all bookings. A confirmation email will be sent to you or if the requested date is not available a team member will contact you.
- At the preliminary consultation the and Inspections Officer will assess your application and give you the information required to proceed with your application.
- Once we give approval for the Vehicle Crossing and the permit fee has been paid, the permit will be issued; then you can excavate to prepare for the pre pour inspection. Construction work can only begin once a preliminary inspection has been approved and the permit issued.
Follow this same process for Temporary Vehicle Crossings
Check with us whether you also need a temporary Road Occupation permit and a planning permit before you get a vehicle crossing permit.
You cannot pour concrete on your crossing before we have carried out a pre-pour onsite inspection.
Phone our Customer Service on 9240 1111 to arrange a pre-pour inspection at least 48 business hours before the concrete pour.
If the inspector approves the excavation and preparation then the crossing can be constructed.
After the crossing has been constructed, we will carry out a final inspection of the works. If the pre-pour excavation and preparation did not meet our standards, we will let you know how you can meet them.
If you need to close off (without excavating) any part of a road reserve, car park or laneway owned by Council, you will need a Temporary Road Occupation Permit.
You might need to close (without excavating) part of a road reserve, car park or laneway if:
- you are completing works such as crane works, concrete pours and facade works
- you are filming
- you are hosting a community event
You will need to apply for a Work Within Road Reserve consent if you are digging up, modifying or restoring a footpath, nature strip or roadway. This includes any part of a road reserve, car park or laneway owned by Council. This could involve:
- core sampling
- connecting services such as water, gas, stormwater, underground power connections
If you are temporarily working in the road reserve, but not performing any form of excavation, you require a Temporary Road Occupation Permit.
If the road where you want to work is owned by VicRoads, you should read the VicRoads' Guide to Working in the Road Reserve.
If your project includes making changes to a bus stop, you should read the Department of Transport's Moving a bus stop as part of a construction project guide (PDF 49Kb)
To apply for Work Within Road Reserve consent, you will need:
- a Traffic Management Plan
- a copy of your public liability insurance to the value of at least $10 million
- a copy of the letter to residents who will be affected by the closure (you can use our resident notification letter template (DOC 23Kb)
- the date(s) and times the closure will occur
- the Works Manager to make the application (must match the Public Liability Insurance certificate name) and provide the company ACN
- to note the Duties of the Works Manager (DOC).
You will need to be a registered user to apply for works within road reserve consent. It can take up to 2 business days for your account to become active. If you are not registered your application will not be accepted.
Please use the following link to register now:
Once you are a registered user, you will not need to re-enter your personal information in future applications. Registered users can keep track of applications and requests on any device.
To apply for consent to work within a road owned by Council, you can apply online on our eServices page.
Our Transport Engineers will carry out random audits of any works happening on a Council road asset.
You will be given an engineering transport infringemen if you
- are conducting works in, on, under or over a road without written consent
- fail to let us know that approved works within a road reserve, including reinstatement works, are complete.
For utility companies applying to work within Councils road reserve, you will need:
- Scope of works or LAAN application
- Traffic Guidance Scheme (optional)
You will need to be a registered user to apply to work within Council’s road reserve. It can take up to 2 business days for your account to become active. If you are not registered your application will not be accepted.
Once you are a registered user, you will not need to enter your information for future applications to apply for Utility Working Within Road Reserver consent.
There is a fee to get Work Within Road consent. The fee will depend on who owns the road, the speed limit of the road and if the works are minor or major. Please see the VicRoads Work Within Road Reserve fee structure for more information.
Please use the relevant code number in the table, e.g. 0, 1, 2 or 3, when you apply for a Work Within Road Reserve consent online.
|Conducted on any pavement (footpath or road)
|Conducted only in nature-strip
|Council road - speed limit 50kph or less
|Council road - speed limit 60km/h or more
Sometimes during building works you may need to connect to, or interfere with, our drainage system. If you do, you need to get a Drainage Connection permit.
This permit lets us know you are doing this work, and it means we can check the drainage system after you complete your works.
The Drainage Connection Permit is not the Legal Point of Discharge.
The 2023–24 fee for a Drainage Connection permit from Council is $365.50
You will need to register as a user to use Council Online Services. Once you are a registered user, you will not need to re-enter your personal information in future applications. Registered users can keep track of applications and requests on any device.
Once you are a registered user, you can sign in to Council Online Services and apply for a Drainage Connection permit. The online application process requires entering details of the property and then paying the fee by Visa or MasterCard.
Once your application has been received, Council will inspect the site. Council will issue the permit within 3 working days.
If your application is not successful, you will be advised in writing by Council.
Complete the Drainage Connection Request form (DOC 150Kb) and:
- Submit the form by emailing it to firstname.lastname@example.org, or
- post your form to Merri-bek City Council, Locked Bag 10, Merri-bek 3058, or
- bring your form to one of our customer service centres.
Council will process the application within 5 working days of receiving it and send you an invoice. The invoice will have a reference number to pay the permit fee. You can:
- Pay the invoice online by Visa or MasterCard, or
- Pay the fee in person at a Council Customer Service Centre.
Once your application has been received, Council will inspect the site. Council will issue the permit within 3 working days of the invoice being paid.
If your application is not successful, you will be advised in writing by Council
Moving a bus stop as part of a construction project
If you own land near a bus stop or shelter and would like changes made to the bus stop to support a project on your property, you will need to talk to Public Transport Victoria (PTV) part of the Victorian Government Department of Transport on 1800 800 007:
- For temporary changes (i.e. you would like bus stop moved away from the site during construction and the bus stop returned to its original position when construction is complete) email email@example.com
- For a permanent changes (i.e. you would like the bus stop permanently relocated) email firstname.lastname@example.org.
Information about heavy vehicle access in Merri-bek
If you want to drive a heavy vehicle on roads in Merri-bek, you will need to apply with the National Heavy Vehicle Regulator.
See heavy or long vehicle parking for further information on parking your heavy vehicle.
You must apply for an Occupation and Hoarding permit from Council to occupy Council land. This includes roads, footpaths and nature strips.
This permit is required to ensure public safety and the proper placement and storage of material and equipment in public spaces, including building materials.
A recommended 1.5 metres of footpath width must be kept clear for pedestrians and the area occupied must be securely barricaded for public safety. The width may be reduced to 1 metre depending on the circumstances.
No occupation of Council land is permitted without an Occupation and Hoarding permit.
Please note: you may also require Council consent under Building Regulation 116.
Where occupation of the road reserve is connected with a building permit
If the occupation of a road reserve is connected with a building permit, you may need to apply for Council consent under the Building Regulations 116 (Protection of the public). Speak with your Building Surveyor who can advise if this is required.
The road reserve includes the footpath and nature strip.
Consent details the method for protecting the public during building work. This protection may include hoarding off an area with safety fencing, walk-through scaffolds, and overhead gantries.
Do not apply for an Occupation and Hoarding permit until consent under Building Regulation 116 has been approved and you have received copies of the endorsed plans. This is because you need to lodge a copy of these endorsed plans with the Occupation and Hoarding permit application.
Where occupation of the road reserve is not connected with a building permit
If the occupation of the road reserve is not connected with a building permit, then only an Occupation and Hoarding permit is required.
Where no Council consent is required under the building regulations, the method of providing public protection is processed under Council's General Local Law.
An Occupation and Hoarding permit application incurs a fee. These fees are reviewed yearly.
For 2023-2024, the fees are:
- PSO/Hoardings $5.35 sqm/week plus $89.10. Reg 116 issued, or $322.50 Reg 116 not issued
The permit fee will depend on the scope of works, the duration of the works, and the area of Council land required.
An invoice will be sent to you after Council has assessed your application.
Please contact Council on 9240 1111 for more information about fees.
What you need
Some information that may be required as part of your application for an Occupation and Hoarding permit includes:
- Current public liability insurance associated with the proposed works
- For $10 million in the case of building works 3 stories or less
- For $20 million in the case of building works 4 stories or more.
- A letter from the Relevant Building Surveyor stating that they are satisfied with the proposed precautions, and
- Pedestrian and/or vehicle traffic management plan.
If consent under Building Regulation 116 is required:
- a copy of the endorsed drawings or plans that you received when the Council approved your 116 application
If consent under Building Regulation 116 is not required, drawings or plans showing:
- the actual conditions of the site and the proposed precautions, location of hoarding and elevation plan of hoarding, including structural details
- how pedestrian access will be maintained
- location of street furniture, such as street benches, signs, power poles (if any)
- location of public transport stops, such as tram stop or bus stop
- scope of work
How to apply
Complete an Occupation and Hoarding Permit application form (DOC 86Kb), once Council has given report and consent under Building Regulation 116 if required.
Submit the application to Council:
- Post the form to the Roads Unit, Merri-bek City Council, Locked Bag 10, Coburg 3058
- Email the form to email@example.com, or
- Submit the form in person at one of our Customer Service Centres.
Information about the proposed works and proposed hoarding must be provided to the satisfaction of the Council's Roads Unit.
How to apply for an extension of time
You can apply to the Council for an extension of time to complete the works.
- Complete the Occupation and Hoarding Permit Extension of Time application form (DOC 61Kb)
- Submit your application to Council:
What happens after you apply
Once your application has been received, Council's Roads unit will review the application.
You will be advised if your application has been successful.