Additional forms and resources

To apply for an event permit, there are several mandatory documents that you must submit to deliver an event on Council land.

Mandatory documents for low, medium, high risk events

Public Liability Insurance 

Every event that is categorised as low, medium or high risk must have appropriate public liability insurance in place. Public liability insurance provides cover for event organisers/committees against injury or loss suffered by a member of the public as a result of their negligence.

A Certificate of Currency for public liability insurance of at least $20 million must be submitted to Merri-bek City Council along with your event permit application.

More information on public liability for community groups can be found by visiting Community Insurance or by contacting Community Insurance on 1300 853 800. 

Risk Assessment

A risk assessment helps identify any potential risks that could result from an event and lists the steps event organisers will take to eliminate, reduce, or mitigate the identified risks. A risk assessment must be completed and submitted as part of your event Risk Management Plan.

For community events in Merri-bek the main risks to consider and mitigate include:

  • injury, harm or death
  • damage to equipment, infrastructure or the event site, and
  • reputational damage to Council, event organisers or event itself.

The below templates have been developed to assist event organisers in completing their risk assessment:

Site Map

A site plan is an essential tool for planning your event. To create a plan, you can download an aerial photo from the internet or alternatively the Festivals Officer can provide you an image of an event site from which you can draw your map. This should be a ‘to-scale’ map of the event site, clearly marked with all elements of the event, including:  

  • The whole site including permanent and temporary fencing lines 
  • Public entry and exit points  
  • Footpaths and roadways on site 
  • Public roadway closures if required 
  • Power access/ generator locations if required 
  • Dimensions and placement of permanent and temporary infrastructure 
  • Amenities (toilets, ATM, first aid, water, emergency centre) 
  • Event communication centre (if applicable) 
  • Parking locations 
  • Food stalls, stages, programming and anything else your event will include.  
  • Emergency evacuation assembly points 

Events Guide

An Events Guide is being developed to assist event organisers in planning their events. 

Other permits

In addition to an event permit, you may require several other permits depending on the activities at your event.

Those listed here are the most frequently needed, the activities of your event may require you to obtain others not detailed here.

If you are uncertain that you have all the necessary permits for your event contact us for further advice.